Prices
Prices are valid as at 15 February 2009 but are subject to change at any time. Charges for room bookings for which a deposit has been received are guaranteed the rate quoted at the time of invoicing the deposit.
Room rates are as follows:
Room Rates
|
|
|---|
6am to 12pm, 12pm to 5pm, 5pm to 10pm
|
half day rate
|
4.5 – 9 hours
|
full day rate
|
9+ hours
|
appropriate rates will apply |
Function Staffing Levels
Should extra staff be required the following prices will apply:
Wait person $38 per hour minimum two hours
Supervisor $45 per hour
Security Guard $55 per hour
Keeping to Time
Clients should keep to session times as closely as possible. Please advise your arrival and departure times. Please book your times in accordance with room access times rather than function start and finish times. Additional charges may apply if guests have not vacated the premises within 30 minutes of the conclusion of the function.
Confirmation
No booking is confirmed until a complete booking form is received by the Event Catering Team and acknowledgment is sent by the management of the Event Catering Team to the client. A deposit of 50% of the room hire charge may be required within 14 days of making a reservation to confirm your booking.
Tentative Bookings
The Event Catering Team will hold tentative bookings until such time that there is another request for the space. At that time, management will endeavour to contact the client holding the space tentatively, and require them to decide whether they wish to go ahead with the booking or not. Upon confirmation, normal booking conditions and cancellation penalties will apply. If the Event Catering management cannot contact the client holding the space tentatively within 24 hours, the tentative booking will be cancelled.
Cancellations
Cancellations made within 14 days of the event will incur a cancellation penalty of 50% of the total room hire rate. Cancellations made within 48 hours of the event will incur full room hire rate and all catering charges.
Room Reservations
The Event Catering Team reserves the right to switch bookings between rooms of comparable standard if necessary. However every effort will be made to provide space as originally booked.
Room Requirements
All equipment, chair and table requirements are to be advised by the client 72 hours before the event. All equipment requested and included in the room will be invoiced regardless of whether it is used or not.
Cleaning
General and normal cleaning is included in the cost of hiring the room. Additional cleaning charges will apply in instances where extraordinary cleaning is required; this will be at the cost of the client.
Security
If the Event Catering management has reason to believe that an event will affect the smooth running of Challenge Stadium’s business, security or reputation, it reserves the right to cancel the function or act to minimise any disruption with any additional costs passed onto the client.
Laws and Regulations
At no time will the client commit any act or permit its employees, agents or invitees to commit any act that is illegal, noisome, offensive, potentially disruptive to other clients or in breach of any statutes, bylaws, orders or regulations, or other provisions having the force of the law, including but not limited to fire regulations and the liquor licence act.
Decorations
Nothing is to be nailed, screwed, stapled or attached to any wall, door or other surface or part of the building. Signage in the public area is to be kept to a minimum and must be approved by Challenge Stadium management. Candles must be of a good quality (non-drip and smoke free). All decorations must be arranged prior to the function and may be subject to an additional charge.
Damage
Any damage to Challenge Stadium property over and above normal wear and tear is the responsibility of the organiser and will be charged in full. This includes but is not limited to any damage to equipment, fittings, and to paint or wall finishes arising from the placement of displays, signs, banners or posters etc. The Event Catering management reserves the right to request a security bond.
Payment
Final payment is required within 14 days after the function unless previously arranged.
Insurance
Challenge Stadium takes no responsibility for damage or loss of client property before, during or after a function. Organisers should arrange their own insurance for valuable items.
Deliveries
All deliveries to Challenge Stadium are to be advised to the Event Catering Team in advance and are to be marked clearly with the date and name of the function and delivered to the Storeman at the rear loading bay. Return of your goods at the conclusion of the event is the organiser’s responsibility.
Emergency Procedures
Emergency evacuation procedure details are located in each function room and the main foyer.
